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2025 Pumpkin Regatta Food Vendor Application
The West Coast Giant Pumpkin Regatta is now accepting applications for food vendors.
On Sunday, October 19, the City of Tualatin hosts the West Coast Giant Pumpkin Regatta held at the Tualatin Lake of the Commons. This year’s event will include costume contests, pumpkin golf, pumpkin bowling, pumpkin carving, entertainment, and much more. The highlight of the event is the pumpkin regatta itself! The regatta features costumed characters paddling giant pumpkins across the lake in a series of wacky races.
The Regatta accepts applications from vendors selling food for consumption at the Regatta. Businesses interested in sampling their product should refer to the sponsorship page.
Application will remain open until all of the spaces are filled or until 5:00pm, Friday, August 1, 2025. Submissions made after this date will be placed on a waiting list and will be given an opportunity to participate if another vendor cancels.
Notification of acceptance will by August 8. Once accepted, the vendor fees are due by September 5, 2025.
Vendors will be notified of acceptance by email. In the case of non-acceptance a letter will be mailed along with return of vendor fee.
Description of event:
- Sunday, October 19, 2025
- 10:00am to 4:00pm
- Lake of Tualatin Commons, 8325 SW Nyberg St, Tualatin, Oregon
- Free admission to the public
- Attendance is estimated between 20,000-25,000 people
- Vendor fee $275
- Access to electrical power is available for an additional $150 fee.
Event information and requirements:
- Be open for business from 10:00am to 4:00pm. Early break down is not permitted.
- Arrive for set up no later than 8:00am and be ready for customers no later than 9:30am.
- Provide all equipment needed for business.
- Power is available for an additional fee of $150.
- Vendor will be supplied with access to a spider box which is rated for 50amps at 125/250V. Outlets available on the spider box include (6) 20-amp, 125V GFCI-protected standard three prong outlets and (1) 30-amp, 125/250V locking outlet. Total maximum power available: 50amps at 125/250V.
- Vendor must supply their own heavy-duty extension cord, 100feet in length, rated for outdoor use and capable of handling the power requirements of setup.
- Vendor is responsible for leaving the vendor area in the condition that it was originally received, i.e. removal of all debris such as boxes and trash.
- This event occurs rain or shine. Be prepared for wind, rain and/or heat/cold.
- All vendors are required to show proof of liability insurance naming the City of Tualatin as additionally insured and to read and sign the Event Vendor Agreement below.
- All vendors must have a Washington County Temporary restaurant license.
- The Pumpkin Regatta event activities happen around the entire lake area. Vendor location is determined by the organizer.
Follow us on Facebook for updates regarding this year's event.