2025 Pumpkin Regatta Artisan Booth Application

glass pumpkins

On Sunday, October 19, the City of Tualatin will host the West Coast Giant Pumpkin Regatta held at the Tualatin Lake of the Commons. The Pumpkin Regatta includes activities for the entire family, entertainment, and food. The main event is the costumed characters paddling giant pumpkins across the lake in a series of wacky races.

The Regatta accepts applications from artisans selling unique hand crafted fall/harvest inspired items. Examples would be hand blown glass pumpkins, ceramics, and other visual art mediums.

Deadline to submit is 5:00pm, August 1, 2025. Submissions made after this date will be placed on a waiting list and will be given an opportunity to participate if another vendor cancels.

There are a very limited number of artisan vendor spaces available at the Pumpkin Regatta and applications accepted are by invitation only. Once accepted the $150 vendor fee is due by September 5, 2025.

 

DESCRIPTION OF EVENT:

· Sunday, October 19, 2025

· 10:00am to 4:00pm

· Lake of Tualatin Commons, 8325 SW Nyberg St, Tualatin, Oregon

· Free admission to the public

· Estimated attendance: 20,000-25,000 people

· For more information about the West Coast Giant Pumpkin Regatta visit our website at www.tualatinoregon.gov/pumpkinregatta

EVENT INFORMATION AND REQUIREMENTS:

  • Be open for business from 9:30am to 4:00pm. Early break down is not permitted.
  • Arrive for set up no later than 8:00am and be ready for customers no later than 9:30am.
  • The Pumpkin Regatta takes place outdoors, on paved surfaces which prohibit anchoring any supports into the ground or assuring a space without a slope.
  • Artists will provide their own display structure appropriate for an outdoor event. Fall/pumpkin decor is highly encouraged to add to the overall festival experience.
  • Booths must be of sound construction and must be capable of withstanding inclement weather. Tent weights are required.
  • Booth must be visually presentable to adjoining booths and must not obstruct or endanger neighboring booths or the general public.
  • Artist must confine booth structure and all work, boxes, chairs, and other display materials within the allotted exhibit space of 10’x10’.
  • Drive up access is not available.
  • Electricity is not available. No generators are allowed.
  • Vendor is responsible for leaving the vendor area in the condition that it was originally received, i.e. removal of all debris such as boxes and trash. 
  • Vendors are strongly encouraged to avoid using non-recyclable and non-compostable products, such as plastic bags and wraps.
  • There may be additional health and safety requirements as determined by Oregon Health Authority, Washington County Health Department, or the City of Tualatin. 

Vendor Information
Products
Proposed products and pricing
Files must be less than 10 MB.
Allowed file types: gif jpg jpeg png.
Files must be less than 10 MB.
Allowed file types: gif jpg jpeg png.
Are you interested in setting up your tent and tables the day before the event?
Please note any information that may be helpful to organizer.
Photo must be 5 MB or less.
Files must be less than 5 MB.
Allowed file types: gif jpg jpeg png pdf doc docx.

 

Terms of Acceptance

Please read this form carefully and be aware that by your participation in this program/activity, you are expressly assuming risk and legal liability and waiving and releasing all claims for injuries.

Section 1. Term.  The term of this agreement is for the duration of the West Coast Giant Pumpkin Regatta (Event), which occurs October 19, 2025.

Section 2.  Vendor agrees to indemnify, defend, and hold harmless the City, its officers, employees, and agents, from and against any and all losses, claims, liabilities, damages, costs, and expense of any kind arising out of or related to Vendor’s activities at the Event and this Agreement.

Section 3.  Hold Harmless. Vendor releases, covenants not to sue, and holds harmless, the City of Tualatin, its officers employees, and agents from any and all liability, losses, claims, demands, costs or damages that may result from Vendor providing service at the event. 

Section 4. Liability for City Property. Vendor assumes sole liability for any and all City of Tualatin property that is used by Vendor. If any property sustains damage or loss as a result of Vendor's use, Vendor agrees to assume all financial responsibility for the repair or replacement of the same or like kind item. 

Section 5.  Governing Law; Venue. This Agreement is governed by and will be construed in accordance with the laws of the State of Oregon without regard to conflict of laws principles. Any claim, action, suit or proceeding (collectively, “Claim”) between City and Vendor that arises from or relates to this Agreement shall be brought and conducted solely and exclusively within the Circuit Court of Washington County for the State of Oregon.

Section 6. Nondiscrimination; Compliance with Applicable Law. Vendor agrees that no person will, on the grounds of race, color, religion, sex, marital status, familial status, domestic partnership, national origin, age, mental or physical disability, sexual orientation, gender identity, source of income, or veteran status suffer discrimination in the performance of this Agreement. Vendor must comply with all federal, state and local laws, regulations, executive orders and ordinances applicable to the Work under this Agreement. 

Photo/Video Release

I hereby grant to City of Tualatin and its officers, employees, and agents, permission, with no claim of payment, to record my image and comments, regardless of the media used to capture my image and comments, together with the right to use, publish, copyright, and reproduce in whole or in part any such image and/or comment for use by the City for business purposes, including, but not limited to promotional materials, public relations, development, or any other legitimate business purpose of the City. I hereby waive any and all rights that I may have to inspect or approve any such image and/or comments or completed products which incorporate all or part of any such image and/or comments. I hereby release and hold harmless the City from any and all liability arising out of or in any way related to the use of such images and comments, including but not limited to any liability arising by virtue of any blurring, distortion, alteration, illusion, editing, or use in composite form, whether intentional or otherwise, that may occur in the making or processing of the finished product.

Acknowledgment *
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